1 0 0 5 1 4 Visitors

Risk Assessment

Actions to be taken which apply to all schools planning for reopening from 1st September 2020.

Persons at risk

All staff and children, including visitors to the school

Hazard - What can cause harm

Required control measures

List actual control measures implemented

Fire – Insufficient fire marshals – unable to ensure building has been cleared in an emergency

Ensure there are sufficient fire marshals to operate the school  safely.

AH/SN/MP/PT/LH and premises staff - agree areas for sweeping with new SLT.  Update training as necessary.  Training booked for autumn term for Fire Marshall.

Fire – Staff and pupils not knowing what to do in an emergency

Conduct a fire drill soon after re-occupation.

All classes to carry out their own fire drill during the first day of term.  New markings to be put on the playground to identify where classes are to stand - all classes to be given a number.

Fire drill carried out on 02/10/2020 - report written to advise of minor changes to procedures.

First Aid - Insufficient number of 1st aiders - Unable to provide 1st aid to staff

Check the school has sufficient number of 1st aid trained staff to operate safely.

Additional training to be provided for TAs/office staff.  All staff to administer basic first aid.  First aid trolleys to be kept outside for staff to use on the playground.  Walkie - Talkies to be used in each playground to alert office staff if additional help is needed.

School building assessment - Where applicable, has the school completed an assessment of the premises fabric, layout, mechanical / electrical systems and other features?

Refer to 'School building assessment' tab.

Premises Manager to ensure all aspects of the building are complete before the children return and to maintain daily records of checks.

Staffing - Staff are physically and mentally able to return to work.

A risk assessment has been completed for every member of staff (see Staffing tab).

SS to ensure all staff who are considered vulnerable have had an updated RA completed.  Review of individual risk assessments for anyone who is clinically vulnerable to be carried out in preparation for second lockdown.

Has a completed copy of the UK Government's poster been posted in the building so that staff, pupils and visitors can see it?

Copy of UK Govt. poster to be completed and displayed.

Added to school sign in system for all staff and visitor to see.

Risk of transmission of the virus - prevention of infection - see relevant part of Government guidance, section 1 PHE guidance

Minimising contact with individuals who are unwell by ensuring that those who have coronavirus (COVID-19) symptoms, or who have someone in their household who does, do not attend school

All parents informed through communication about expectations regarding self isolation if symptoms are present.  If a child is in school showing symptoms then a member of the school staff will call home and the child will be collected immediately.  Isolation rooms have been designated for any children and staff showing symptoms.

Cleaning hands thoroughly and more often than usual.

All staff clear about when children need to wash hands. All children to be re-educated about the routine for washing hands and the expectations throughout the day.  Staff to spend time establishing thorough and efficient routines to ensure all the children know where to go and how to wash hands properly.

Ensuring good respiratory hygiene by promoting the ‘catch it, bin it, kill it’ approach.

Bins with lids provided in all rooms for tissues and hand towels.  If a bin becomes full before the end of the day then staff member in the class to empty and dispose of bin bag.  All bins to have double bin bags.

Introducing enhanced cleaning, including cleaning frequently touched surfaces often using standard products, such as detergents and bleach

An additional cleaner has been employed to clean toilets and communal door handles, including emptying bins.  This will be reviewed and if additional cleaning is required we will increase the hours.

Minimising contact between individuals and maintaining social distancing wherever possible: -


How children are grouped

Children to be grouped in classes for lesson and year groups for break times.

Measures within the classrooms

KS2 - Children to be seated at their own desk which are to be organised so children are not facing each other. Minimise contact between children as much as possible. 

Large gatherings (e.g assemblies, collective worship)

Assemblies to be conducted over Office 365 Teams.  One year group can join an assembly in the hall at a time.

Movements around the school

Year groups to have their own entrance and exit doors.  One child to leave the classroom to use their designated toilet at a time.

Break times / Lunch times

All break and lunch times to be staggered to limit year groups meeting.

Shared staff spaces

Each phase team to have their own staff space for break times.  Staff can use the staff room as lunchtimes are staggered, social distancing to be adhered to when mixing year group bubbles.

Measures for arriving at and leaving school

Year groups to have staggered start and finish times. Arrangements for leaving school have been altered to reduce the number of people on the playground at any time.  Y4/Y5/Y6 children have either a gate pass or can walk home to reduce parents on the playground.  Parents to wear face masks on the playground and adhere to social distancing. Parents asked to leave the areas surrounding the school as soon as they exit the gates to avoid large gatherings.

Measure for pupils with SEND

Children who are vulnerable and who have significant SEND needs to have individual risk assessments written for them.  1:1 support assistants to assist children who find it a challenge to understand the complexity of the rules.  SS to ensure all TAs/PSA/HLTAs are clear about expectations.

Measures for supply / peripatetic teachers

School office to inform supply teachers of CV19 risk assessment and any additional requirements for the children they will be teaching.

Measures for  specialists, therapists, clinicians and other support staff

School office to inform supply teachers of CV19 risk assessment and any additional requirements for the children they will be teaching.

Measures for visitors

All visitors must be booked in with the school office at least 24 hours before they are due to visit.  A room needs to be allocated for the visitor and must be booked on the office visitor diary on Office 365.

Measures for contractors working in occupied parts of the school

Signing in system to include basic reminders for all visitors to school.  Office team to provide all peripatetic staff working in school with RA and procedures for the classes/areas they will be working in. 

Measures for dual-registered pupils


Requirements for individual equipment (e.g. pens and pencils)

All children in KS2 to have their own equipment to use.

Requirements for classroom based resources (e.g. books and games)

Books from the library need to be quarantined for 72 hours before being returned to the school library.  Shared resources to only be used in year groups. Children and staff to wash their hands before using shared areas.

Requirements for shared equipment (e.g. sports, art and science equipment)

Resources need to be cleaned before being used by another bubble.

Requirements for outdoor play equipment

All year groups to have their play equipment which must not be shared across bubbles unless it has been cleaned.

Restrictions on what pupils can bring into school (e.g. lunch boxes, hats, coats, books, stationery and mobile phones)

Children need to bring:  lunch box, children will wear their PE kit to school on their day and then wear it home, YR to keep PE kit in school, raincoat, a library book and a small bag if needed.

Restrictions on what equipment, books or shared resources can be taken home

Library books can be taken home and brought back to school on a selected day.

Where necessary, wear appropriate personal protective equipment (PPE)

When delivering first aid and if there is a suspected case of CV19.

Response to infection - see relevant part of Government guidance, section 1 PHE Guidance

Schools must ensure they understand the NHS Test and Trace process and how to contact their local Public Health England health protection team.

Surrey & Sussex HPT (South East) at: -
Public Health England
County Hall North (Parkside)
Chart Way
RH12 1XA
Email - 
Telephone - 0344 225 3861 (option 1 to 4 depending on area).  Out of hours advice - 0844 967 0069


School will have the following details ready when contacting the DFE regarding a confirmed case:

When you call for advice, please have the following information to hand relating to the positive coronavirus (COVID-19) case in your setting as you will need to discuss this with the call adviser:

  • the number of positive cases in your setting, whether the person who tested positive is displaying symptoms and if so, the date of the onset of the symptoms (if known)
  • the dates that the person who tested positive was in attendance at the setting so that we can identify if the person was infections whilst on site
  • for key stage 2, 3, 4 and 5, the seating plan for all lessons, and (where relevant) the timetable, for the person who has tested positive. This will help to support identification of close contacts with that person
  • for key stage 2, 3, 4 and 5, if the person who has tested positive is a member of staff, records of any instance of close contact with other members of staff or students
  • if the person who has tested positive is a pupil, records of any definite face to face contact with the individual and details of their friendship group within the setting

You should continue to inform your local authority of a positive case in your setting.

Booking a test

SLT/Office staff to book a test for any child with suspected CV19.  Home tests to be provided for any parent/carer who is unable to drive. Public transport must not be used.  School office to order additional tests if we begin to run low.

Keeping records of personnel in the building

Visitor calendar set up on Office 365.  All visitors to be booked with the office team at least 24 hours before they arrive.  A dedicated room to be allocated and contact details provided.  SS to keep record of all staff and where they are working in the building each day.


Two rooms have been allocated for isolation - signs have been made for the external doors to alert others if they are in use.  Hazardous waste bins have been provided for all rubbish and used PPE if a case is suspected.

Keeping home testing kits

Home testing kits to be kept in the school office for any parents/staff who need to use them. 

Ensuring parents and staff inform school of test results

Office staff to keep a log of anyone who has to take a test and follow up test results within 48 hours.

Manage confirmed cases of COVID-19 amongst the school community

Inform all staff and parents of any cases which their child may have been in contact with.  No names to be given regarding the identity of anyone who has been confirmed with CV19.

Contain any outbreak by following local Health Protection Team advice

Liaise with local DFE/public health protection team and follow advice regarding the risk assessment they carry out.

School transport see section 2 of the government guidance 'School Operations'

Government has pledged to produce more guidance on dedicated school transport in due course (as at 10/07/20)

Dedicated 'home school transport' in partnership with providers: -                                                          


Measures to manage transport to allow pupils to where possible remain in their 'bubbles' 

SSC children arriving in school transport will be met at the school gate and taken to SSC rooms - keeping bubbles separate.

Measures to prevent the spread of infection.

SSC children to use the outside entrance to the SSC area, maintaining distance from children in other bubbles.  Face coverings to be worn whilst in vehicle and removed according to DfE guidance and stored in a plastic bag until their return journey.

Measures to maintain social distance when queuing and inside vehicles wherever possible.                                              

All children arriving by taxi.  If there are shared vehicles then ventilation and seating has been arranged to reduce the risk of spreading the infection.

Public transport: -


Consideration of staggered start and finish times to avoid peak hours on public transport


Measures to encourage use of other forms of transport to avoid use of public transport


Measures to manage the removal of face coverings worn by pupils and staff when arriving on public transport

Any child or adult will need to remove their face covering and place it in a plastic bag until their journey home.  Hands must be washed before and after removal of mask.

Attendance for pupils who are shielding or self-isolating see section 2 of the government guidance 'School operations'

Note:  Shielding advice for all adults and children will pause on 1 August.

Arrangements for pupils who are following clinical and/or public health advice

Individual risk assessment for any children who still needs to shield.  If children are not able to attend school then remote learning will be provided through Google Classroom packs/DB Primary.

Arrangements to reassure pupils and parents who are anxious about the return to school

Inclusion leader to liaise with all families who are concerned about the return to school.  Individual support to be provided by a member of the inclusion team to aid transition back into school.

Attendance for staff see section 2 of the government guidance 'School operations'

Note:  Shielding advice for all adults and children will pause on 1 August.

For school staff who are clinically vulnerable or extremely clinically vulnerable  - see 'Staffing' tab

Individual risk assessments and personalised plans for all vulnerable staff. Risk assessments completed for any staff who are concerned about the return to enable them to return to work and feel safe.

Arrangements for Supply Teachers and other temporary or peripatetic teachers

School office to send school risk assessment and guide to returning to school to all supply teachers before they enter the building.  Agreement to be added to school sign in system for all staff to agree to when signing in.

Catering see section 2 of the government guidance 'School operations'

Arrangements to comply with guidance for food businesses on coronavirus (COVID-19).

Chartwells risk assessment agreed with HT in preparation for first day of operation.  Chartwells to update school if changes are to be made.

Estates see section 2 of government guidance 'School operations'

Arrangements for re-opening: -


All school - all the usual pre-term building checks must be undertaken to make the school safe

Premises Team to ensure all checks have been carried out before the children return.  Agree any further actions with HT before re-opening. 

Schools which have remained closed or only partially open since the lockdown on 23rd March 2020 - see 'School building assessment' tab 


Arrangements to manage ventilation including air conditioning

Note:  Fire doors must be kept closed. Fire doors can only be held open by automatic releasing hold-open devices specifically
designed and installed for this purpose.

The air conditioning in the Nursery building and the IT suite can be used on low.

Educational visits see section 2 of government guidance 'School operations'

The Government continues to advise against domestic (UK) overnight and overseas educational visits at this stage.  But from Autumn term non-overnight domestic educational visits can resume.

Trip arrangements that are in line with protective measures, such as keeping children within their consistent group, and the COVID-secure measures in place at the destination.

No trips will take place during the autumn term.

Extra curricular provision- see section 2 of government guidance 'School operations'

Arrangements for resuming any breakfast and after school provision.

Breakfast and after school club will continue keeping children in year group bubbles.  Social distancing will be maintained as much as possible between the groups.  Additional cleaning of toilets and shared areas during the session. All children and staff to follow guidance on hand washing and respiratory hygiene.

Curriculum risk see section 3 of government guidance 'Curriculum, behaviour and pastoral support'

Arrangements to manage C19 risks during music classes involving singing, chanting, playing wind or brass instruments or shouting

Separate singing risk assessment to be adhered to.   Any equipment which is used will be cleaned before it is used by another year group bubble.

Arrangements to manage C19 risks during physical education, sport and physical activity

All PE lessons to be taken outside as much as possible.  Daily mile track to be timetabled for use as part of PE learning.

Pupil wellbeing and support see section 3 of the government guidance - Curriculum and pastoral care

Arrangements to manage pupil wellbeing - anxiety, stress, low mood etc.

FLW to provide support to staff to help them support any individuals who are struggling with their wellbeing.  Class teachers to plan regular PSHCE sessions to support children as needed.  Outdoor learning sessions to focus on developing collaboration and resilience.

Arrangements to manage SEND pupils and identified small groups' anxiety to prevent escalation

Nurture room to be set up during the autumn term.  Alternative play to be timetabled for children who struggle during this time.  Sensory support strategies to be put in place for any individuals who struggle with the return to school.

Arrangements to manage school community anxiety to prevent escalation

Regular communication with all staff through phase leaders to ensure they are up to date with information.  Regular updates for parents through school communications, especially regarding any changes to procedures.

Contingency planning for outbreaks - see section 5 of government guidance 'Contingency planning for the outbreak'

Develop contingency plans to cover all eventualities.

Google Classroom/DB Primary to be used for remote learning.  Year group teams to plan learning for range of subjects between them.  Phases to agree feedback to be given to individuals and frequency of this, as relevant and appropriate to the age of the children. See Remote Learning Policy for further details.